Creating a Connected Workplace
Hybrid meetings were already the norm for a maritime leasing and financing organization, so a two-floor office expansion could not introduce new friction.
Teams needed conference room technology that was consistent from space to space, supported multiple video conferencing platforms, and made presenting and scheduling simple.
TruConnect created a connected workplace by designing a scalable AV standard that employees could use confidently across conference rooms, shared collaboration areas, and executive offices.
Consistency across more spaces, more room types, and more hybrid meetings
The expansion added conference rooms, open lounges, executive offices, and shared work areas. Each space had a different need, but the expectation stayed the same: a reliable, consistent user experience with minimal training.
The workplace technology needed to support:
- Dependable video conferencing for in-room and remote participants
- Flexible wired and wireless presentation for different devices and workflows
- Simple, visible room scheduling to reduce conflicts and wasted time
- A cohesive experience across both floors to reduce user friction and support requests
Standardize the experience; tailor the room
TruConnect aligned early with the architect and design team before construction began, ensuring technology infrastructure, system layouts, and user workflows were built into the project.
A standardized AV approach was implemented across rooms, then tailored by space type:
- Conference and meeting rooms supported hybrid meetings with professional audio and video, plus straightforward presenting
- Shared and open areas enabled informal collaboration through well-placed displays and background audio, designed to encourage teamwork without disrupting adjacent work
Technology that was implemented included:
- PC-based video conferencing compatible with Microsoft Teams, Zoom, GoTo Meeting, and other platforms
- High-resolution displays with PTZ tracking cameras, microphones, and in-ceiling speakers
- Wired and wireless presentation options
- Room scheduling displays integrated with Microsoft Exchange
- Apple TV-enabled displays and background audio systems in shared areas.
Faster starts, stronger hybrid collaboration, and a scalable foundation
The completed two-floor workplace delivers a cohesive, user-friendly experience across supported spaces. Employees can move between rooms with little to no learning curve, start meetings faster, and collaborate effectively with remote participants
Key outcomes include:
- Faster meeting start times and reduced set-up friction
- Improved hybrid collaboration across teams
- Standardized AV platform that simplifies adoption and support
- Technology designed to support future growth
- Modern workplace experience aligned with the organization’s expansion goals
Services Provided
- Audiovisual Design and Integration
- Standardized Conference Room Technology Deployment
- Video Conferencing and Wireless Presentation Solutions
- Control System Programming
- AV Installation, Testing, and Commissioning
Take the Lead
Let Tru-Connect be your trusted source for your facility’s total security and advanced communications systems integration solutions.